International Programme Delivery Coordinator

Permanent Full-time (1 FTE)

School of Innovation, Design and Technology | Whitireia & WelTec

Location: Petone, Wellington

Are you an exceptional organiser who thrives in a fast-paced environment and enjoys working with people from around the world?

Whitireia and WelTec are seeking an experienced and highly organised International Programme Delivery Coordinator to support the successful delivery of our School of Innovation, Design and Technology programmes with offshore international partners.

This is an exciting opportunity to work at the centre of international education, coordinating programme logistics, supporting academic staff travelling overseas, and building strong relationships with partner institutions across the globe.

About Us

Whitireia and WelTec are leading tertiary education providers with a shared vision of "Learning together. Transforming lives." We are committed to delivering high-quality vocational and applied education while fostering meaningful partnerships, inclusivity, innovation, and student success. Our values of Whakapapa, Whānaungatanga, Manaaki, and Tikanga guide everything we do.

About the Role

Reporting to the Operations Manager, you will play a key role in ensuring the smooth and efficient delivery of international programmes delivered through offshore partner institutions. You will coordinate operational requirements before, during, and after international programme delivery while providing high-quality administrative support across the School.

This role will require some flexibility in working hours, including availability outside normal office hours during peak travel periods and to accommodate different time zones. Flexible working arrangements will support these requirements.

Your responsibilities will include:

• Coordinating international programme delivery logistics and operational support.
• Managing travel arrangements, approvals, visas, insurance, accommodation, and related documentation.
• Acting as a key point of contact for travelling staff and international partners.
• Monitoring programme readiness and supporting risk management activities.
• Maintaining accurate records, financial documentation, invoices, and reporting.
• Supporting cultural awareness and travel preparedness initiatives.
• Providing professional administrative support across a range of school activities.
• Contributing to process improvement and the development of efficient administrative systems.
• Building positive working relationships with staff, students, and international stakeholders.

About You

To be successful in this role, you will bring:

• Proven experience in an administration, coordination, or operations role.
• Experience working in a regulated environment.
• Experience engaging with international colleagues, partners, or stakeholders.
• Strong organisational and planning skills, with the ability to manage multiple priorities.
• Excellent communication and relationship-building abilities.
• Advanced attention to detail and strong analytical skills, particularly with spreadsheets and reporting.
• The ability to remain calm and effective when responding to unexpected issues or changing priorities.
• A proactive, solutions-focused approach and a commitment to excellent customer service.
• Confidence learning and using new technologies and systems.

Apply Now

If you are a highly organised professional who enjoys coordinating complex activities, fostering international relationships, and contributing to student success, we would love to hear from you.

Join us in delivering world-class educational experiences across borders and helping transform lives through learning.

 Applications close: 3 September 2026